Lead Credential Analyst

Company: University of San Diego
Location: San Diego
Posted on: October 16, 2024

Job Description:

Update your details, view your application and progress.Job AlertsKeep informed about job opportunities at USD.Apply now Posting #: 5064 Position Status: Full-time regular Location: San Diego Position Type: Staff, School of Leadership and Education SciencesPosition Title & Department:Lead Credential Analyst; School of Leadership and Education SciencesDepartment Description:Rooted in social justice, led by compassion, inspired by curiosity, driven by a shared vision. Mother Rosalie Hill Hall on the University of San Diego campus is home to the School of Leadership and Education Sciences' (SOLES) vibrant and vision-driven collective of academic departments, centers and institutes. Here, we combine innovation with introspection, academics with real-world application, and study with social impact. Our nationally-accredited programs span the realms of leadership, teaching and counseling, both at graduate and undergraduate levels. They're all approached with an emphasis on social justice, multiculturalism and a determination to forge a better world together.Detailed Description:The Lead Credential Analyst for the School of Leadership and Education Sciences, under the general direction/supervision of the Director of Assessment and Accreditation, is responsible for providing school counseling and teacher candidates with information and guidance about credentialing requirements and to ensure that the University follows the laws, rules and regulations of the California Commission on Teacher Credentialing (CCTC) specifically as they pertain to the school counseling pupil personnel credential and a variety of teaching credential programs.The lead credential analyst supervises the auditing, reviewing, analyzing, evaluating, and processing of applications for the purpose of recommending candidates for pupil personnel service, intern and preliminary teaching credentials. The lead credential analyst serves as a resource to provide current information to students, staff, and members of the faculty on matters regarding California credential requirements and University policies and procedures. The lead credential analyst uses independent judgment, proactively identifies issues, and makes suggestions for resolution. The position requires the ability to troubleshoot problems, make recommendations, handle highly confidential matters and materials, and be highly organized to manage time sensitive responsibilities. The lead credential analyst interacts closely with on and off-campus constituents. Additionally, the lead credential analyst represents the school and university through contact with the California Commission on Teacher Credentialing and school districts. The lead credential analyst is regularly called upon to support outreach and recruitment events for prospective credential students, including presentations at events, meeting with students on an individual or group basis, and maintaining up-to-date information for marketing purposes on the website. The lead credential analyst coordinates administrative components of special projects as directed. The lead credential analyst is responsible for maintaining MOUs with community partners such as schools and clinics for the purposes of student teaching, internships, fieldwork placements, etc.Duties and Responsibilities:Lead Responsibilities:

• Lead the maintenance of credential files of active students including documentation of eligibility for field placement as well as all requirements for credential recommendation.
• Contributes to the oversight of other team members when they are serving in a credential analyst capacity.
• Send notices and reminders to credential candidates regarding outstanding requirements.
• Supervise the submission of applications in compliance with California credentialing regulations to the state credentialing authorities, (i.e., CCTC).
• Verify completion of requirements to confirm Program Completers; certify all candidates for recommendation for Intern Credentials, Preliminary Credentials, and/or Authorizations.
• Ensure timely and accurate documentation and tracking of all documents received and processed, recommendations made, communications, etc. using Banner, Tevera, Salesforce, and other technologies.
• Act as an additional advisor to students regarding credential and academic requirements for their program.
• Support the Department of Learning and Teaching and the Director of Field Placement with stakeholder outreach as it pertains to field placements.
• Lead the MOU process (tracking, renewal, signature collection, coordination with departments, new agreement establishment, legal review, etc.).
• Meet with students, alumni, faculty, and administrators on an individual or group basis as needed regarding credential programs.
• Attend Open Houses and/or Information Sessions and present information as part of outreach events for prospective credential students.
• Maintain general knowledge of other states' requirements as a resource for students in other markets.Communication:
  • Serves as a resource to provide current information to students, staff, and members of the faculty on matters regarding State credential requirements.
  • Acts as school liaison with the California Commission on Teacher Credentialing, and updates appropriate academic departments on changes and impacts on programs from that office.
  • Attend conferences and workshops to stay current on applicable regulations and procedures.
  • Participate in department meetings, orientations, or other events as requested/directed, collaborate with the department academic program managers to keep relevant forms and documents updated, and share credentialing information with students as appropriate.
  • Attends meetings and conferences requiring periodic out of town travel.
  • Present information to faculty and administrators and make recommendations as needed for academic program adjustments according to state credential requirements.Administrative:
    • Run specialized reports utilizing various software including Excel, Salesforce, Banner, and Tevera.
    • Provide administrative support on special projects as assigned by Director of Assessment and Accreditation, particularly regarding national, state, and regional accreditation reporting requirements such as the CTC Annual Data Report and Title II.
    • Actively maintain the credential sections of the SOLES website using Cascade CMS.
    • Update and keep current Teaching Credential and Pupil Personnel Services credential handbooks for posting on the portal.Special Conditions of Employment:
      • Able to work early mornings, evenings, and weekends (on and off campus) when necessary.Background check: Successful completion of a pre-employment background check.Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Job Requirements:Minimum Qualifications:
        • Bachelor's Degree from an accredited college or university.
        • Five years of professional experience in a similar or related position. A Master's degree may substitute for up to one year of required work experience, at the rate of two years of education is equivalent to one year of work experience.Preferred Qualifications:
          • Master's degree from an accredited college or university.
          • 1-2 years of experience as a credential analyst is preferred.
          • Policy and policy implementation experience.Performance Expectations - Knowledge, Skills and Abilities:
            • Proven track record in managing administrative systems.
            • Experience in building and maintaining relationships with several departments and entities
            • Understanding of PK-12 or experience within school, teacher education, and/or school counseling environments.
            • Experience in working with and appreciation of students with multiple life experiences and cultures.
            • Knowledge of and/or experience with California credentialing regulations.
            • High proficiency with technology such as Microsoft Suite, Google Suite, Salesforce, CRM, Banner, and Tevera or similar LMS.
            • Exceptional written and oral communication skills.
            • Public speaking skills and experience.
            • Maintain respectful attitude and professional demeanor towards all.
            • Handle confidential information with tact and discretion.
            • Adept supervisory capabilities.
            • Manage faculty, staff, student, and alumni issues with tact and diplomacy.
            • Acquire and maintain current knowledge of department, division, and university procedures.
            • Agile interpreter of policy and translator of policy into practice.
            • Masterful interpersonal, written, and verbal/communication skills (articulate and professional demeanor on the telephone, in person, in Zoom, and over email).
            • Ability to juggle multiple tasks and competing projects.
            • Superb organizational skills and record-keeping.
            • Skillful time management skills and ability to meet deadlines.
            • Apply logical thought processes and good judgment.
            • Spearhead problem-solving.
            • Ability to work independently and make decisions with little supervision.
            • Willingness to innovate and build efficiencies.
            • Expert attention to detail.Tools and Equipment Used:
              • Strong familiarity with office equipment (computer, copier, scanner, and other equipment as required).
              • Expertise in Microsoft Office, database management, CMS website, Salesforce dashboards and reports, and software such as Tevera preferred.$26.00 - $38.00 per hour; Excellent BenefitsThe University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.Special Application Instructions:Resume and Cover Letter RequiredClick the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.Advertised: October 11, 2024 Pacific Daylight TimeApplications close: Open until filledNotice of Availability: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu/safety/documents/annualreport.pdf. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu, by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.
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Keywords: University of San Diego, El Cajon , Lead Credential Analyst, Professions , San Diego, California