LEAD POLICE RECORDS ASSISTANT

Company: City of Rialto, CA
Location: Rialto
Posted on: October 23, 2024

Job Description:

Salary : $60,864.00 - $81,564.00 Annually

Location : Rialto, CA

Job Type: Full-Time

Job Number: 23-070

Department: POLICE ADMINISTRATION

Opening Date: 11/20/2023

Closing Date: Continuous

Classification Definition

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To lead, oversee, and participate in the more complex and difficult work of police records office support staff and activities; and to perform a variety of administrative duties relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from Police Records Supervisor or assigned supervisory staff.
Exercises functional and technical supervision over lower level technical staff.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Police Records Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including providing lead direction and training to lower level technical staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

Essential Duties and Responsiblities

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS-Essential and other important responsibilities and duties may include, but are not limited to, the following:
1. Lead, oversee, review, and perform the clerical support work for the Police Records division, including both confidential and non-confidential material.

2. Research, compile and prepare a wide variety of documents including reports, procedures manuals, training bulletins, and general orders; oversee division filing and record-keeping responsibilities.

3. Perform the more complex or difficult police records activities on both a regular and emergency relief basis; act as a resource in the Police Records Supervisor's absence.

4. Assist in the training of new employees.

5. Receive, process and file a variety of documents including accident, crime and arrest reports, stolen, lost or recovered vehicles, criminal and traffic warrants, citations, warrants and related police documents, files and records; process according to established guidelines; copy and distribute to appropriate department or outside agency.

6. Disseminate records information to department staff, outside law enforcement agencies, the public and other employees according to established guidelines.

7. Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

8. Conduct specialized research; compile various statistics as needed; assist various law enforcement staff in locating needed information including reports and records.

9. Perform criminal background checks as assigned; secure warrant information from other agencies; prepare court documents; review dealers' slips of gun sales to determine if purchaser has a criminal record.

10. Perform related duties and responsibilities as required.

Minimum Qualifications

Experience and Training Guidelines: Minimum requirements as a condition of hire:

Experience:
Three years of increasingly responsible police records experience including at least one year of lead experience is desirable.
Training:
Equivalent to the completion of the twelfth grade.

License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.

Knowledge of:
Policies, procedures and legal requirements related to police records processing and maintenance.
Basic law enforcement principles, practices and terminology.
Recordkeeping principles and procedures.
Office management practices and procedures, including filing and the operation of standard office equipment.
Business arithmetic, including percentages and decimals.
Business computer applications, particularly as related to the input and retrieval of data.
Recent developments, current literature and information related to police records management.
Modern office equipment including computers and supporting word processing and spreadsheet applications.
Proper English usage, grammar, punctuation and spelling.
Pertinent Federal, State and local laws, codes and ordinances.

Ability to:
Lead police records management programs.
Train lower-level staff.
Prepare clear and concise reports.
Interpret and apply Federal, State and local policies, laws and regulations.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain mental capacity which allows for effective interaction and communication with others.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment.

Working Conditions

Environmental Conditions:
Office environment; exposure to computer screens.

Physical Conditions:
Essential and other important functions may require maintaining physical condition necessary for walking, standing and sitting for prolonged periods of time.

Supplemental Information

Application Procedure:
A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.

Selection Process:
Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.

Veterans Preference Credit Eligibility:
Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit.

E-Verify:
The City of Rialto is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.

This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

RETIREMENT
The California Public Employees' Pension Reform Act (PEPRA), which took effect in January 2013, changes the way CalPERS retirement and health benefits are applied, and places compensation limits on members. The greatest impact is felt by new CalPERS members.

As defined by the PEPRA, a new member includes:

-A member who joined CalPERS prior to January 1, 2013, who, on or after January 1, 2013, is hired by a different CalPERS employer following a break in service of more than six months.

-A new hire who joined CalPERS for the first time on or after January 1, 2013, and who has no prior membership in another California public retirement system.

-A new hire who joins CalPERS for the first time on or after January 1, 2013, and who was a member of another California public retirement system prior to that date, but who is not subject to reciprocity upon joining CalPERS.

All members who don't fall into the definitions above are considered classic members. Classic members will retain the existing benefit enrollment levels for future service with the same employer.

PERS Retirement Employee Cost-Sharing: Safety 9% Non-Safety 8% (Pre-Tax after PERS Contract Amendment effective date regarding cost-sharing)

CAFETERIA PLAN City's contribution to the Cafeteria Plan is $1,800 to go towards the employee's contributions for Health, Vision, and Dental insurance premiums. Effective June 12, 2018 new hires will receive $100 per period opt-out allowance for not using City sponsored medical insurance.

LIFE INSURANCE provides a $150,000 double indemnity policy for employee plus dependent coverage ($10,000 for spouse and $5,000 dependent children).

BILINGUAL PAY is paid to employees who successfully pass the bilingual proficiency examination for Spanish ($100/month).

VACATION is accumulated at the biweekly rate of 6 hours for the first through fourth years.

THIRTEEN HOLIDAYS are observed each year, plus two floating holidays of employee's choice.

SICK LEAVE is accumulated at the biweekly rate of 4.62 hours. This is equivalent to 120 hours per year.

SPORTS CENTER usage has been made available; at no cost, to all employees as set forth in the usage guidelines. The facilities include weight room, racquetball and tennis courts, pool, sauna, and Jacuzzi.

DEFERRED COMPENSATION Employees employed for five (5) years or more, effective January 1, 2016, are eligible to receive a flat monthly amount of three hundred dollars
($300) contributed in their behalf by the City. Employees in the unit employed for ten (10) years or more, effective January 1, 2016, are eligible to receive a flat monthly amount of six hundred ($600) contributed in their behalf by the City.

EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.

01

Do you meet the requirement of completion of the twelfth grade or equivalent?

• Yes
• No
  
  02
  
  Do you possess a valid California driver's license?
  • Yes
  • No
    
    03
    
    Do You have three ( 3 ) years of increasingly responsible police records experience?
    • Yes
    • No
      
      04
      
      Please describe your three ( 3 ) years of increasingly responsible police records experience. If you do not have any experience, please enter N/A.
      
      05
      
      Do you have at least one year of lead police records experience?
      • Yes
      • No
        
        Required Question

Keywords: City of Rialto, CA, El Cajon , LEAD POLICE RECORDS ASSISTANT, Other , Rialto, California